| PRODUCTIVITY ENHANCEMENT OPTIONS
These DomiNet products can be seamlessly added to the ProcureAgent™
base package to provide greater productivity, and budget control.
Each module is available for an additional fee.
StagingAgent™
StagingAgent™ saves shipping and handling cost for
organizations that have campuses or buildings with a large number
of employees. It stages and combines requisitions for frequently
ordered items and places orders with a vendor on a set schedule.
It works with any vendors that are tightly integrated with ProcureAgent™.
When a customer receives a shipment, StagingAgent™ unravels
delivery instructions for internally routing the products from depot
to depot, until the system finds the end user who requested the
products.
For a subscriber of StagingAgent™, ProcureAgent™ can
dissect the ghost card statement, corroborate that items on the
statement are received, and distribute the expenses to appropriate
cost centers or even to individuals.
ReplicateAgent™
ReplicateAgent™ replicates all the transaction data
and organization data into a host server dedicated to a customer,
on a daily basis or on a real-time basis. The dedicated host server
may reside at the customer’s site or at an ASP site. It is
loaded with a base report generator, and custom report configuration
software from FORCS
TimeCardAgent™
TimeCardAgent™ provides a user interface to store time spent
on projects, product line, cost centers, personal time, vacation
or training. It has features for configuring rules for pre-approval
requirement by projects,cost center or account number.
It routes the time card based on an organization’s rules
for time card management.
It also accumulates the labor cost based on the hourly charge structure
set by position, rank, or skill set.
Delivery-RoutingAgent™
DomiNet also offers a delivery routing system, available with our
Recommended Package. Our delivery routing system aggregates requisitions
and places orders at scheduled intervals. When shipments of aggregated
requisitions are received at the designated receiving dock, our
system provides delivery instructions for internally routing the
products from depot to depot, until the system finds the end user
who requested the products. These services save costs and prevent
errors for frequently ordered items.
When products and services leave the vendor, or the sending depot,
the system issues a request item to the next member responsible
for receiving products and services. Receiving responsibility may
also be delegated.
PcardAgent™
PcardAgent™ provides a web interface for a member of the finance
department to view and make decisions on transactions appearing
in a corporate procurement card statement. PcardAgent™ electronically
downloads the credit card statement from the issuing bank, directly
to the users computer. This function, by itself, saves the finance
manager time. The finance manager can then view the statement and
authorize payment in real-time. With the click of a button, the
same person can post transactions to the proper entity or accounting
segment of the general ledger. This can be used by GLAgent™
for financial statement and budgeting purposes.
If reimbursement requests still require approval, PcardAgent™
makes it easy for ReimburseAgent™ to route the reimbursement
request to the proper person for approval. If no further approval
is required, the same member can use ReimburseAgent™ to ensure
that the proper individual is reimbursed for her expenses.
ReimburseAgent™
ReimburseAgent™ manages individual expense reimbursement.
ReimburseAgent™ enables an individual to request reimbursement
for all expenses, even those that do not require a receipt, such
as mileage. ReimburseAgent™ works most efficiently when each
individual uses a corporate procurement card. When an individual
requests reimbursement, ReimburseAgent™ routes the reimbursement
request for approval from the appropriate personnel. Once approved,
ReimburseAgent™ deposits reimbursement amounts directly to
the corporate procurement card for employee withdrawal, bypassing
the need for accounting to write a check. If an employee does not
have a corporate procurement card, ReimburseAgent™ still follows
the same routes for reimbursement authorizations. When final approval
is made, the reimbursement request is sent to accounting for a check
to be made.
TrackAsset
TrackAsset maintains the custodian and owner of assets. It determine
which assets to track based on rules. Example of the rule is to
include IT products whose purchase prices are greater than a preset
amount.
The custodian may be specified in a hierarchical structure such
as San Francisco campus, building Altos, floor 6, and room 607 on
desk of Brian.
The owner may be specified in segments, R&D, shockwave product
line, cost center 25.
It provide user interface for transferring custodian and ownership
and producing proper documents.
TransferPriceAgent™
The TransferPriceAgent™ helps an organization to convert a
cost center into a business unit. It works with the organization
to set price for the quantifiable output of a sub-organization.
TQMAgent™
TQMAgent™ measures the performance of vendors in a segment
of product and service categories in terms of delivery, quality,
service, and technology.
The individuals participating in payment authorization contributes
to the
rating system. Metrics such as turn-around time, customer service,
sales expertise, paperwork, and responsiveness can be used to measure
each vendor. Vendors may have multiple ratings if they participate
in multiple categories. For example, a vendor who offers office
supplies and IT products may have a different rating for these categories.
When a user processes a requisition, they may view the available
vendors and see their vendor ratings for the product category the
requester is ordering from. Metrics would encourage the requesters
to order from vendors with high ratings. As well. ProcureAgent™
can default the vendors with high ratings to the suggested vendor
list.
EXPENDITURE CONTROL PACKAGE
eControlAgent™
eControlAgent™ works with ProcureAgent™ to route spending
proposal to base on the rule set by the organization. The rule may
take into account proposed spending amount, the budget category,
and the entity whose budget will pay for.
eControlAgent™ works with GLagent™ in setting budget.
REAL TIME FINANCIAL STATEMENTS PACKAGE
NetIncomeAgent™
NetIncomeAgent™ produces the real time net income for business
units in a corporation.
GLAgent™
GLAgent™ is an essential tool to bridge the purchase budget/
procurement system with the established general ledger system. It
also enables the running of real time spending reports to ensure
tight budgetary control and spending visibility. With a few clicks
of the button, executives and managers can use these tools to gain
access to both overview and detailed spending for all areas under
their “jurisdictions”.
GLAgent™ works with and adopts a company’s established
general ledger account structure and maps, sorts and feeds the procurement
information to the general ledger accordingly.
GLAgent™ works with any common accounting practice of structuring
the General Ledger (GL) Chart of Accounts into Account Segments
and Other Segments. The Account Segments are real GL numbered accounts
used by accountants to post transactions. The numbered accounts
may be defined in terms of account groups (e.g. Current Assets,
Revenue, Cost and Expenses) to be used for financial statements,
tax returns, and overall expense control.
The Other Segments, called entity segments, are created to allow
a company to define and track performance by “responsibilities”,
e.g. by profit centers (by department, divisions, regions, etc.),
product line, projects, etc. The segments can be tailored for each
entity’s tracking needs. GLAgent™ will adopt the company’s
general ledger chart of account framework to provide the value-added
information.
GLAgent™ utilizes these entity segments to process the procurement
efficiently and effectively by capturing the transactions, tracking
the status and funneling the information to the ultimate GL account.
In brief, once a user is setup in ProcureAgent™, and responsibilities
and authorities are defined, when they log in to the system to make
purchases, the system will capture the activities as follows:
- If the requester has only one profit center responsibility,
it will proceed to #2 directly. If the requester has multiple
profit center responsibilities, it will ask him/her to pick which
budget to use.
- The requester then proceeds with the requisition, and the amount
will be captured and tracked as a “proposed amount”.
- When approved, the “proposed amount” will be converted
to a “committed amount”.
- When the products/services and invoice are received, the “committed
amount” will be converted into an “expensed amount”.
All these are tracked separately, behind the scene, in real time.
Users just need to log on to the system and purchase or approve.
GLAgent™ will channel the procurement to the right buckets
for real time review and analysis. Each budget line item will have
detailed information for “amount proposed”, “amount
committed” and “amount expensed” and “amount
available” to be used.
By compiling data into distinct entity segments, GLAgent™
enables eControlAgent™ to configure budget items to be compatible
with the general ledger. It also enables NetIncomeAgent™ to
produce real time profit and loss statements for any entity segment
within a corporation. A manager can use these tools to view the
budget and spending status under his/her control and take actions
expediently. |
